Summary

HR Assistant organizes and supervises all of the administrative activities that facilitate the smooth running of all activities related to Expat employees and of the HR Director Office. He/she carries out a range of administrative, logistic and IT-related tasks. In addition, the HR Assistant should have good knowledge on HR Policies to be able to assist HR Director with questions from employees.

Key Responsibilities

  • Promote smooth workflow with other departments.
  • Assist the HR Director with employees’ issues.
  • Be able to understand and answer (basic) HR related questions as per HR policies and procedures.
  • Follow the renewal procedure for Expats employment contracts in a timely manner and
    manage their filing systems.
  • Coordinate with other dept. (EGS) for all logistical arrangement for the (expat) employee and their families such as residence, Visa, TKT, housing, and transportation if required.
  • Prepare input for Expat Payroll on monthly basis.
  • Update the Iconnect HRIS system with the necessary information to maintain complete data for all Expat employees (entitlements and allowances).
  • Prepare Expat employees’ formal letters, such as work statement and support letters.
  • Using a range of office software, including email, spreadsheets and databases.
  • Developing and implementing new administrative systems, such as record management.
  • Be able to easily work with KOREK systems and manage all the HR department expenses and invoices in an accurate and timely manner.
  • Organize and chair meetings with HR Director– (including preparing PowerPoint presentations, typing the agenda and taking minutes).
  • Organize documents to be signed by coordinating with relevant departments and keep track of documents, correspondence in/out of the department.
  • Coordinate with HR Managers that reports and other requested documents are submitted correctly and in a timely manner.
  • Translate documents if required.
  • Managing the office supplies stock for the department.
  • Other duties assigned.

Competencies

  • Must be dependable and trustworthy.
  • Ability to maintain highly confidential nature of HR Department work.
  • Have strong competency in using Microsoft Office (Word, Excel, PowerPoint, and Visio) applications.
  • Have good time and project management skills.
  • Have the ability to multitask.
  • Stress management: stable under pressure.
  • Excellent communication (oral and writing) and interpersonal skills.
  • Must exercise good customer service skills with both internal and external employees and clients.
  • Must be accurate, focused, goal and detail oriented.
  • Eager and fast learner.
  • Must be pro-active and assertive.

Work Experience

Education

Bachelor in Human Resources, Administration, Business or related field.

Language

  • English (required)
  • Arabic (required)
  • Kurdish (required)

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